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REGULATIONS
of the X International Voice and Choral Contest-Festival
«Let a song gather friends-2019»

I. General Provisions

1.1. Founders and organizers of the Contest-Festival:

  • Ministry of Culture of Ukraine;
  • Ministry of Education and Science of Ukraine;
  • Ukrainian National Commission for UNESCO;
  • Yurii Fedkovych Chernivtsi National University.

1.2. The competition-festival is held from May 14 till May 18, 2019
at Yurii Fedkovych Chernivtsi National University and in the concert halls of Chernivtsi
.

The program includes:

  • the opening ceremony of the Contest-Festival, competitive auditions, the solemn awarding ceremony, the gala concert with the participation of the 1st degree Winners of and the Grand Prix winner;
  • concert of the «Academic solo singing» nominees;
  • concert of the «Variety solo singing» nominees dedicated to the 70th birthday anniversary of Volodymyr Mykhailovych Ivasyuk (contestants have to choose one of the composer’s songs for performance under the prior agreement of the Organizing Committee);
  • press conferences, round tables, master classes, creative meetings, spiritual and entertaining events, excursions, the night festival on the territory of Residence of metropolitans of Bukovyna and Dalmatia.

1.3. Main objectives of the Contest Festival:

  • the vocal and choral art popularization;
  • reveal of talented performers and their creative potential;
  • providing conditions for the contacts establishmen and their strengthening with the vocal-choral groups, soloists-vocalists and their leaders;
  • uniting Ukrainian society and peoples of the world by means of vocal and choral singing.

II. Organization of the Contest-Festival

2.1. To prepare and held the Contest-Festival an Organizing Committee (hereinafter – Organizing Committee) was created consisting of the chairman, deputy chairman, members and secretary.

2.2. The activities of the Organizing Committee are carried out on a voluntary basis.

2.3. The Organizing Committee determines the place and terms of the Contest-Festival, the amount of charitable contribution; approves the regulations, the program conditions, the jury staff, the corporate style, the printed output, the number of participants in accordance with the accepted applications; provides equal conditions for all contestants; ensures transparency and objectivity evaluating the Competition-Festival participants, avoiding conflict of interests (Law of Ukraine «On Prevention of Corruption»), etc.

2.4. The Organizing Committee has the right to check the authenticity of documents sent by participants, to accept or refuse applications, to exclude people from the jury staff in case of their violation of this Regulation conditions, Section III.

2.5. Members of the Organizing Committee are obliged to follow the rules and decisions of the Organizing Committee; prevent conflicts of interest; to personally participate in the meetings.

2.6. Meetings of the Organizing Committee are considered valid under the quorum conditions (no less than 2/3 of the staff). Decisions are made by the open vote. In the case of equal distribution of votes, the voice of the presiding judge is decisive. The results of the Organizing Committee meetings are registered officially in protocols, signed by the chairman and the secretary.

2.7. The secretary of the Organizing Committee is the university employee. He is empowered to prepare the documents required for consideration at the meetings; to keep records of the Organizing Committee meetings; to provide the organizational support of the Organizing Committee meetings.

ІІI. The Jury staff

3.1. In order to identify the winners of the Contest-Festival the Organizing Committee creates a Jury staff out of the prominent figures of the musical art from Ukraine and foreign counries (under their agreement) who have the recognition and promote the ideas of the vocal and choral art.

3.2. Number of judges: no more than 5 persons in each nomination, including the jury chairman.

3.3. The evaluating criteria: the technical level of the performed pieces; the emotional performance; the interpretation of musical pieces; the stage culture of the participants.

3.4. In each age category the Jury determines the winners by rating, the participant with the highest points is the Grand Prix winner. The jury has the right to distribute prize places among the contestants with the same number of points (by rating in each age category).

3.5. The jury sessions are closed. The decision is final, beyond discussion, revision or appeal; drawn up by protocols.

3.6. The jury has the right to honour the participants for the best performance of separate pieces; the best concertmasters; the best teachers or team leaders for preparation and participation in the Competition-Festival.

IV. The procedure of the Contest Festival

4.1. The order of competitive auditions is determined by the order of received applications.

4.2. The course of the Contest Festival is covered by the mass media. The Organizing Committee reserves the right to broadcast the audio and video recordings of the performances.

4.3. For non-execution the provisions of this Regulation the Jury and the Organizing Committee have the right to withdraw participants from the competitive performances.

4.4. Information about the acoustic rehearsals and the order of the competitive performances are placed on the official site of the Contest Festival – festchoral.luguniv.edu.ua.

4.5. The results of the competitive performances will be published on the official site festchoral.luguniv.edu.ua when the competition days finish.

4.6. Participation in the Gala Concert is compulsory for the 1st degree Laureates and the Grand Prix winner.

4.7. The participants who became Laureates of the Contest-Festival will be invited by the Organizing Committee to participate in the festivities of Yuriy Fedkovych Chernivtsi National University and Chernivtsi regional choral philharmonic society and other art events of the region.

V. The program conditions

5.1. The program conditions by nominations and age categories are the following:

The Pop solo singing:

I age category – from 7 to 10 years;

II age category – from 11 to 15 years (the performance duration is no more than 8 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the composition chosen at will.

III age category – from 16 to 18 years;

IV age category – from 19 to 26 years (the performance duration is no more than 10 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the world hit (in original language).

V age category – from 27 years (the performance duration is no more than 10 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the world hit (in original language).

The Academic solo singing:

I age category – from 7 to 10 years;

II age category – from 11 to 15 years (the performance duration is no more than 5 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the composition chosen at will.

III age category – from 16 to 18 years;

IV age category – from 19 to 26 years (the performance duration is no more than 10 minutes):

  • romance of a national or foreign composer,
  • aria of a national or foreign composer.

V age category – from 27 years (the performance duration is no more than 15 minutes):

  • romance of a national or foreign composer,
  • aria of a national or foreign composer.

The Folk solo singing:

I age category – from 7 to 10 years;

II age category – from 11 to 15 years (the performance duration is no more than 5 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the composition chosen at will.

III age category – from 16 to 18 years;

IV age category – from 19 to 26 years (the performance duration is no more than 8 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the composition chosen at will.

V age category – from 27 years (the performance duration is no more than 8 minutes):

  • the composition of the composer from the country represented by the contestant,
  • the composition chosen at will.

The Vocal debut (from 2 to 6): 2 different pieces.

The Vocal ensembles (duets, trio, quartets, ensembles (up to 12 people),

vocal-instrumental (ensembles of bandura players, chapel of bandura players):

I age category – from 7 to 10 years;

II age category – from 11 to 15 years (the performance duration is no more than 8 minutes):

  • the composition of the composer from the country represented by the ensemble,
  • the composition chosen at will.

III age category – from 16 to 18 years;

IV age category – from 19 to 26 years (the performance duration is no more than 8 minutes):

  • the composition of the country represented by the ensemble,
  • the composition chosen at will.

V age category – amateur groups, without age restrictions (the performance duration is no more than 8 minutes):

  • the composition of the country represented by the ensemble,
  • the composition chosen at will.

The Choral singing (academic, pop, folk):

I age category – from 7 to 10 years;

II age category – from 11 to 15 years (the performance duration is no more than 8 minutes):

  • the composition of the country represented by the ensemble,
  • the composition chosen at will.

III age category – from 16 to 18 years;

IV age category – from 19 to 26 years (the performance duration is no more than 15 minutes):

  • clerical piece,
  • the composition of the country represented by the ensemble,
  • the composition of modern composer;
  • the composition chosen at will.

V age category – amateur groups, without age restrictions (the performance duration is no more than 10 minutes):

  • the composition of the country represented by the ensemble,
  • the composition of modern composer;
  • the composition chosen at will.

5.2. Participants have the right to perform in various categories of their age after payment of charitable contribution for each nomination.

5.3. The participants of the «Folk Solo Singing» nomination choose musical accompaniment at will: piano, accordion, instrumental ensemble, orchestra, etc.

5.4. Under the preliminary agreement, the organizing committee provides the contestant with a concertmaster (at the participant’s expense).

5.5. The contestants performing with the phonogram give it to the sound operator before the beginning of their acoustic rehearsal (to have several copies of the phonogram on several media is required). The phonograms are not sent in advance.

5.6. All participants are obligated to learn the festival anthem «Let a song gather friends» («Khai pisnya sklykae druziv» (music by G. Kovaliova, words  by Ia. Kushnir)). The choral score can be found on the official site – festchoral.luguniv.edu.ua in the menu item «For Participants».

VI. Financial terms

6.1. The competition-festival is carried out at the expense of charity and sponsorship fees.

6.2. Participants or their sponsors cover the travel costs, accommodation and food. Under the preliminary arrangement the Organizing Committee assists in booking rooms at hotels, hostels and dormitories.

6.3. The participants from other countries independently draw up their travel documents: passport, visas and health insurance.

6.4. The charitable fees are used to cover the costs of organizing and holding the Competition Festival, the production of its printed output.

6.5. The foreign contestants pay charity contributions after arrival.

6.6. In case of refusal to participate or non-attendance the Contest Festival the charitable contribution and documents are not returned.

VII. The Documents

7.1. The application form is filled in on the official website – festchoral.luguniv.edu.ua. The electronic application contains the personal data of the participant or team (in particular, the current contact phone number and e-mail). The following documents are attached:

for the solo performers:

  • scan of the first page of the document confirming the age of the participant;
  • resume in free form (up to 2000 printed characters);
  • scan of the receipt of paying the charitable contributions;
  • high-quality photo in jpeg format (jpg), size 1795×1205 px (10×15 cm), 300 dpi;
  • scan of the composition scores (not photos !!!) for academic, folk performances.

for collectives:

  • the list of the collective members;
  • resume in free form (up to 2000 printed characters);
  • scan of the receipt of paying the charitable contributions;
  • high-quality collective photo in jpeg format (jpg), size 2398×3602 px (20×30 cm), 300 dpi extension;
  • scan of the composition scores (not photos !!!) for academic, folk performances.

7.2. Application deadline – from March 1 to April 1, 2019 (up to midnight). Participants who submitted an application after April 1, 2019 will not be included into the festival booklet.

7.3. The Organizing Committee reserves the right, to refuse applications or increase the charitable contribution by 10% after April 1, 2019.

7.4. The application is considered accepted when the entire package of documents is available and a letter-reply from the Organizing Committee is delivered.

7.5. The response concerning application is sent to the e-mail given by the participant within two days. If you do not have the letter-reply you can find out the reason concerning the submitted application by the phone number indicated on the official website of the Contest-Festival.

7.6. The Organizing Committee does not accept photographs made with a smartphone or phone, as well as selfie photos. The photos should be made with high-quality photo equipment with sufficient lighting.

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